Onsite Administrative Assistant (FMFL2025-7843)

RealManage / Evergreen is a national Inc. 5000 firm with clients and operations in 26 states from California to Florida and from Texas to Illinois that delivers services to homeowners’ associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities.  RealManage also serves nationally recognized developer/builder clients.

As one of the largest (#3 out of 5,000+ firms) and fastest-growing companies in the community management industry, RealManage / Evergreen offers exceptional solutions provided at competitive prices with the best people, best practices, and best technology of cloud-based and mobile apps. The RealManage mission is to provide comprehensive and innovative solutions; exceed the expectations of our customers; provide visibility and transparency in all that we do for our clients who place their trust in us; measure our performance and improve at the fastest rate possible; create a work environment that encourages professionalism, growth, and diversity; and grow a financially strong organization which will enable us to provide industry leading innovations apart from our competition.

RealManage / Evergreen is a values-based company with the following values as our guiding principles:

• Integrity: we always do the right thing.
• Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
• Selflessness: more than teamwork; we are part of something special and much larger than any of us.
• Personal Relationships: we are a professional services company; people do business with people they like.
• Always Improving: never satisfied, always learning and always growing; one is either getting worse or getting better...never staying the same. At RealManage / Evergreen, we are always getting better.

Job Purpose

The Administrative Assistant is responsible for assisting the Community Association Manager in various projects related to the

Verandah community. Maintaining customer database and project reports. Organizing and delivering resident communications.

Duties and Responsibilities

This is an on-site position with diverse responsibilities that require attention to detail, strong verbal and written communication skills, the ability to work with various technology and managing to specified timelines.

• Work directly with Assistant Manager and General Manager, assisting with daily operations and special projects.
• Assist with resident registration and guests.
• Coordinate resident educational seminars.
• Respond to resident requests.
• Create and distribute resident communication.
• Monitor and update website information.
• Record and track compliance information through Association database.
• Assist with Design Review Committee submittal process and inspections.
• Monitor software database to uphold guideline standards.
• Maintain resident database and produce various reports.
• Assist in the coordination of projects.
• Process lease contracts.
• Support meetings of the Board of Directors
• Perform other related duties as assigned.

Required Skills and Attributes 

• Self-starter with motivation to complete assigned tasks. Dedication, Commitment,Integrity, Honesty, and the desire to strive for excellent performance in self Exhibit leadership characteristics, organizational skills,and attention to detail.
• Must be customer service oriented, as it relates to dealing with residents and committees within the Verandah Community Association
• To excel and be able to design and execute a plan to achieve objectives.
• Requires the ability to maintain professional relations in dealing with clientele of the Verandah Community Association and construction/service providers for the community.
• Must be courteous and reasonable with co-workers, customers, and vendors.
• Commitment to Association values and goals.
• Proficient in Microsoft programs, computer and internet skills. The ability to learn various computer database and website programs.

Pay and Benefits:

$18.00 to $20.00, depending on education and experience.

Benefits include:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life and Disability Insurance
• HSA (Required High Deductible Medical Plan to be eligible)
• FSA 
• Education Reimbursement 
• 401K matching 
• Employee Assistance Program (EAP)
• 11 paid Holidays