Legal Risk Management Specialist (PTX2024-6999)

Company Overview: RealManage is an Inc. 5000 firm with clients and operations in 24 states from coast to coast.  We deliver property management and staffing services to homeowners’ associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, master-planned communities, and nationally recognized developer/builder clients.

RealManage is a values-based company.  Our guiding principles are:

• Personal Relationships: we are a professional services company; people do business with people they like.
• Always Improving: never satisfied, always learning and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better.
• Respect: for our customers, employees and company; mutual respect is the cornerstone of every RealManage relationship.
• Integrity: we always do the right thing.
• Selflessness: more than teamwork; we are part of something special and much larger than any of us.

Position Overview: As the Risk Management Specialist, you will play a crucial role in supporting the General Counsel and legal team in effectively managing legal operations within the organization. Your primary responsibilities will revolve around litigation tracking, monitoring legal expenses, and facilitating coordination amongst various departments including Insurance, Operations, Human Resources, and outside counsel.

Key Responsibilities:

1. Litigation Tracking:
   • Monitor and track all ongoing litigation matters involving the company.
   • Maintain accurate records of case status, deadlines, and developments.
   • Collaborate with internal and external stakeholders to gather necessary information and documentation for litigation purposes.

2. Contract Tracking:
   • Create and monitor a corporate contract repository.
   • Establish a reporting methodology for ensuring compliance with the terms of contracts.
   • Coordinate with other departments to support renegotiations of contracts as needed.

3. Legal Expense Management:
   • Track legal expenses and budgets associated with litigation, regulatory compliance, and other legal matters.
   • Identify cost-saving opportunities and recommend strategies for optimizing legal expenditures.
   • Prepare regular reports and analyses of legal spending for management review.

4. Coordination with Departments:
   • Act as a liaison between the legal department and other company departments including Insurance, Operations, Sales, and Human Resources.
   • Facilitate communication and collaboration on legal matters, ensuring alignment with business objectives and compliance requirements.
   • Provide guidance and support to departmental stakeholders on legal processes and procedures, including strategies for risk mitigation.

5. External Counsel Management:
   • Assist in the selection and retention of outside counsel.
   • Coordinate with external legal resources to ensure timely and efficient handling of legal matters.
   • Monitor the performance of outside counsel and evaluate their effectiveness in meeting the company’s needs.

6. Compliance Support:
   • Assist in the development and implementation of compliance programs and initiatives.
   • Stay informed about relevant laws, regulations, and industry standards impacting the company.
   • Support internal audits and investigations as needed.

Qualifications:

• Bachelor’s degree in Legal Studies, Business Administration, or related field; advanced degree or certification is a plus.
• Minimum of 3 years of experience in a legal operations role within a corporate legal department or law firm.
• Strong understanding of legal processes, procedures, and terminology.
• Proficiency in legal research, document management, and data analysis.
• Excellent communication skills with the ability to collaborate effectively across departments and with external partners.
• Detail-oriented with strong organizational and multitasking abilities and the ability to work independently.
• Experience with contract management software and other relevant technology platforms.

Why Join Us:

• Opportunity to make a significant impact by contributing to the success and growth of a dynamic company.
• Collaborative and supportive work environment where your ideas and contributions are valued.
• Competitive compensation and benefits package.
• Professional development opportunities to enhance your skills and advance your career in legal operations.

If you are a proactive and analytical professional with a passion for legal operations and a desire to drive positive change, we invite you to apply for this exciting opportunity to join our team.

Pay:

$60,000-$70,000, depending on education and experience.

Benefits include:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life and Disability Insurance
• HSA (Required High Deductible Medical Plan to be eligible)
• FSA 
• Education Reimbursement 
• 401K matching 
• Employee Assistance Program (EAP)
• 9 paid Holidays